We live in an age where information and data are being generated more quickly than ever. And we expect instant access when we need it again. Occasionally, power or hardware failures, technical glitches, or human error interrupt our ability to access data. Effective data backup strategies for WV businesses will ensure access to data even if the usual data source became unavailable.
The Basics of Data Backup Strategies for WV Businesses
Businesses everywhere rely at least in part on computers to process or store information. Data loss can create problems for any business, especially if the lost data belongs to a client. Regardless of who owns the data, data loss results in downtime and work hours that must be put into recovering the data or doing damage control. Creating data backup policies can help ensure work can carry on even if something interrupts the normal avenues to your company’s digital information.
What Are Data Backup Strategies for WV Businesses?
A data backup strategy is a plan to provide your business access to its data if something were to prevent your usual access to that information. In essence, your data backup strategy is part of your business continuity and disaster recovery plan. For example, if you currently store all of your data on a local server, could you continue operating if your server failed for some reason?
Comprehensive data backup strategies have four steps:
- Identify the data you need to back up.
- Identify the media or technologies to use for data backup storage.
- Identify the risks that might require accessing the data from the backups.
- Establish systems and plans for accessing data from a backup source.
By incorporating each step into your data backup plan, you can be sure your business will be able to continue operating even if your normal data source is inaccessible.
Backup Storage Media
Data backup options and data storage options go hand in hand. Your data backup strategy should relate to your data storage solution.
Several different types of storage media are available for backup storage. External drives and optical media, server storage, and cloud storage are all viable data storage options. Each option has its own pros and cons.
Examples of external drives and optical media include external hard drives, USB flash drives, CD drives, and DVD drives. These are all portable and often provide plug-and-play access to your backup data. But using this type of device for data backup also means you have to connect the device each time you create a backup and each time you want access to the backup. If you backup data daily or from multiple computers, using CDs or DVDs may not be convenient.
Storing data on a network server is both convenient and easy for creating backups from multiple computers on the network. This is often an ideal option for small businesses with networked computers. Depending on the capacity of the server, network servers can usually hold large amounts of data and are easily accessible. But storing your backup on a network server does not help if a server outage is the reason you need to use the backup.
Finally, small businesses can use cloud storage as their data backup choice. Cloud storage just means storing your data on a server off-site but accessible by the Internet. Companies offering cloud storage services abound at multiple price points. The benefit is that you can access data stored “in the cloud” from anywhere you have Internet access. The downsides include the ongoing cost of rental “space” in the cloud as well as privacy concerns for data that is stored unencrypted.
Where Should Backups be Stored?
Now that you know what types of storage devices are available, how do you use them? The general rule of thumb is to keep at least one but preferably two full copies of all critical data on physical storage devices. In addition, you should also keep another backup offline. This is commonly called the 3-2-1 rule.
Using this triple-backup plan, you will be sure to have access to your data if normal access is limited or your data on that source is corrupted. And keeping at least one copy of the backup off-site helps ensure continued access to your data if your business’s office or its local network systems are compromised.
What’s Your Data Backup Strategy for Your WV Business?
Does your business have a plan? Does your business have a backup strategy? Accidents and errors could cause data loss at any point for any WV business. Having the proper procedures and systems in place will ensure to keep your business running full steam with minimal data loss.
If you would like more information on what type of storage would be best for your business or help creating data backup strategies for WV businesses, ComTech Consulting, LLC is available to help. From evaluation to implementation and maintenance, ComTech can help make sure your data is preserved and serve all your IT needs. To contact ComTech call (304) 720-849 or email us at Sales@ComTechSBS.com. Let ComTech help you protect your data and ensure that data loss will be a thing of the past with a data backup strategy for you and your WV business.